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Certifying that Certificate Requirements are Completed
 

 
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Each student is responsible for completion of all requirements for the certificate / diploma and should check progress regularly with his or her advisor. The Educational Development Record (EDR), printed once per year and available continuously in updated form at the Registrar's web site, should be reviewed. Students who plan to complete all graduation requirements in fewer than 12 or 24 months must so inform the Registrar at least three months before the intended time of graduation.

In cases where the student is finishing certificate or diploma requirements out of residence (which requires permission of the Academic Standing Committee), the Office of the Registrar does not certify completion of the requirements until it has received an official transcript from each of the institutions where the work has been done. In exceptional cases, where the Registrar has determined that the official transcript is forthcoming, the Registrar may accept informal communication from another institution.

There may be cases when students require substitutions for the certificate or diploma requirements. These must be requested in writing by the student and approved by the Dean & Registrar at least six months prior to the graduation. Note also that all majors and minors must also be declared prior to the last term before graduation. The use of transfer, off-campus, or exam credits toward major or minor requirements must be approved by the appropriate program chair. Other substitutions must be petitioned to the Curriculum Committee through the DII Dean.

When the Office of the Registrar certifies that certificate or diploma requirements have been completed, the certificate / diploma is ordinarily discussed at the next meeting of the DII faculty at which such business is normally conducted. Exceptions may be approved by the Registrar.

Students Proceeding to Cooperative Diploma or Degree Programs
Students participating in a cooperative program leading to a professional degree as well as a DII certificate/diploma should obtain a requirements checklist in the Office of the Registrar by the third week of the fall term of their final year at DII. This is to ensure that they complete the necessary DII requirements before leaving for the professional school. The end of the first year at the cooperating institution is the earliest possible time a student may receive a degree from another institution. In many cases, additional time is necessary. Students should check with the Registrar if they have questions regarding when the DII diploma will be received.

Satisfactory Academic Progress
To remain at the Dominican International Institute, all certificate/diploma-seeking students are expected to make satisfactory academic progress. Satisfactory progress is defined both in terms of the accumulation of credits toward the certificate/diploma, and as the maintenance of a grade-point average consistent with graduation requirements. Students will be considered to be making satisfactory academic progress if their cumulative grade point average is maintained at 2.0 or better.

For purposes of determining satisfactory academic progress, grades of W received for reasons of verified illness or other conditions beyond the student’s control may be excluded if the student successfully petitions the Academic Standing Committee to do so.

Normally, students making satisfactory academic progress are said to be in good academic standing. In some cases, where performance is declining, students who are still making satisfactory progress may be placed on academic probation, as explained below.

Academic Difficulty: Probation and Dismissal
In cases where students fail to meet the academic standards of DII, Dominican International Institute reserves the right to place students on probation, on academic leave, or to dismiss them from the Institute. Monitoring students’ academic standing and progress is the responsibility of the Academic Standing Committee. In considering students’ academic situations, the committee treats each student’s case on its merits. It may consider courses attempted, credits and grades earned and the trend of performance.

Probation
Students are placed on probation if their grade-point average is below 2.0, or if they receive two credits of F or U in one term. Students will also be placed on probation if they fail to earn credit at the rate of 3 credits per academic term towards the degree. The only exception will be for students who for extenuating reasons (such as incapacitating illness) were unable to complete courses, and then only by action of the Academic Standing Committee in response to a petition from the student. Three terms is the maximum time normally allowed for a student to return to good standing. Students on probation can be returned to good standing after the cumulative grade point index is raised to 2.0 or above and they have accumulated at least 3 credits for each 3 terms of enrollment. Students who are having academic difficulties because of poor or inefficient study skills are urged to contact the Academic Dean.

Mandatory Academic Leave
Where the Academic Standing Committee wishes to impose a penalty short of dismissal, it may place a student on compulsory leave for one or more (in most cases two) terms. Students on mandatory academic leave need not petition for readmission to DII. Upon their return, they will be placed on academic probation with three credits and a GPA of 2.0 required. During the time they are on leave, their transcripts may show that they were dropped for unsatisfactory progress. Normally students will be placed on mandatory academic leave after a term has ended; but if a student fails to attend class or submit work for three continuous weeks the Academic Standing Committee may place a student on mandatory academic leave in the course of a term and award the student grades of W for the term. If the Academic Standing Committee places a student on mandatory academic leave in the course of a term, the Associate Dean of the Institute shall determine the student’s withdrawal date.

Unresolved Grades
Students in academic difficulty who return to the Institute with unresolved grades (i.e., grades of I or NR) do so at their own risk. In such cases the Academic Standing Committee may drop a student if the final grades replacing the grades of I or NR prove to be unsatisfactory, and in these cases dismissal is effective immediately.

Dismissal from the Dominican International Institute
Students placed on probation are expected to consult with their faculty advisors and make immediate plans to improve their academic performance. If they do not show evidence of the ability to meet the Institute’s satisfactory academic progress standards and maintain good standing, they should expect to be dismissed from the Institute. The Academic Standing Committee may also set specific requirements for a student, to attain in a given term, if the student is to avoid being dropped at the end of that term. Students should not assume that they have three terms on probation before being dismissed from the Institute. A student who has been dismissed for a first time has the right to request readmission; a student who eventually does receive readmission and is then dismissed for a second time for poor scholarship does not. The Academic Standing Committee may also dismiss a student from the Institute because of a disastrous term (see below).

Other Reasons for Dismissal from DII
Iinclude non-payment of tuition, immoral or illegal acts, plagiarism & cheating on the exam, stealing, copying or abusing proprietary, confidential information about the school, administration, staff or fellow students, breach of confidence, violence and/or for foul language, inappropriate dress-code or disciplinary problems.

Disastrous Term
Students are generally dismissed from the Institute after a disastrous term. The determination of a disastrous term and decision to dismiss are made by the Academic Standing Committee. The Academic Standing Committee usually considers a disastrous term to be one in which the student has earned 3 units of F, or 2 units of F and 1 unit of D, U, or W. A disastrous term may result in dismissal even if a student has not previously been on probationary status.

Appeal Process
A student dropped from the Dominican International Institute for academic reasons may petition the Academic Standing Committee for readmission by contacting the Associate Dean of the Institute. (Students dropped for non-payment, disciplinary or other reasons must direct petitions to the President of the Institute – whose decision is considered as final) Although the student should first discuss with the Associate Dean the basis for the petition, all such petitions must be submitted in writing to the Associate Dean and require favorable action by the Academic Standing Committee. The petition should indicate that the student has overcome the problems that led to earlier dismissal and include substantial evidence that the student is now ready and willing to meet the Institute’s academic progress standards. Such evidence may include:

  • a statement from the student indicating he or she believes the problems that led to earlier dismissal have been overcome or have been successfully addressed, e.g., through counseling or medical care;
  • an academic transcript showing acceptable or better work at another comparable institution;
  • a supporting statement from an individual such as the student’s employer, physician or parent; and
  • any other evidence the student feels may be appropriate.

A petition may be submitted immediately after dismissal; however, the most persuasive petitions are ordinarily presented after the student has had sufficient time away from the Institute to correct the problems that resulted in dismissal. In many cases, the Institute may refuse to consider petitions before a term has elapsed. Where appropriate, the Institute may re-admit a student only under specific conditions.

A student may not petition the Committee for readmission more than once in any given term. Petitions must be submitted within three days of the beginning of the term.

 
 
 
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